Privacy Notice

Issue 1.0 - 2025

The type of personal information we collect

We currently collect and process the following information:

• Name

• Postal Address

• Telephone Numbers

• E-mail Address

• County Shirt Size

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• BRSMBA membership management

• Requests to be kept informed of county bowls news.

• Competition and charity events.

• County league fixtures and results.

The above may be on the WhatsApp group chat or on the website.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

• Your consent. If consent has been given you are able to remove your consent at any time. You can do this by contacting the current Brecon & Radnor Short Mat Bowls Association (BRSMBA) Secretary, detailed at the end of this privacy notice.

• Administration requirements of the BRSMBA and associated activities (contract and/or legitimate interest).

How we store your personal information

Your information is securely stored physically and electronically in the homes of the BRSMBA committee members.  It may also be stored on a secure server in the cloud.

Mobile phone lists and e-mails are stored securely on the e-mail provider (e.g. Gmail) server.

We keep your contact details for as long as you are a member of the BRSMBA, or have given consent to be contacted with news, competitions and events.  We will then dispose of your information by electronic deletion including from contact lists and shredding of paperwork.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact the BRSMBA secretary by e-mail on "contactus@brsmba.uk"

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us by contacting the BRSMBA secretary by e-mail on "contactus@brsmba.uk"

You can also complain to the ICO if you are unhappy with how we have used your data.  The ICO’s address:       
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk